OCSD Policies

OCSD Policies

Adoption Date: 08/10/1999
5000 - NON-INSTRUCTIONAL/BUSINESS OPERATIONS

FISCAL ACCOUNTING AND REPORTING
5520 Extraclassroom Activities Funds

The Board of Education shall have the responsibility for the protection and supervision of the financial affairs of student clubs and extracurricular activities. The Principal of each school concerned will appoint a competent or qualified faculty advisor for each club or organization. An audit of all accounts will be made annually by the school auditor.

Extraclassroom activity fund reports will be submitted on a monthly basis to the Board. The Board will accept each report by motion. An independent audit of the accounts shall be made annually in conjunction with the audit of the district records.

Payment of Sales Tax

Student organizations, when acting as vendors to resell items, are not included in the Tax Law exemption granted to the District. Administrators will inform the central treasurer and faculty advisors of sales restrictions, vendor requirements, and activities which are subject to sales tax.

Suppliers to student organizations shall not be asked to accept the District's tax exemption certificate for items to be resold at an activity.

The Superintendent of Schools or his/her designee will develop procedures for registering with the tax department, filing for resale certificates, collecting and paying sales tax.

Policy References:
Part 172 Education Law Section 207 8 New York Code of Rules and Regulations Tax Law Section 116(a)(1) Commissioner’s Regulations Cross ref: 2210, Board Organizational Meeting

Policy Cross Reference:
2210 - Committees of the Board

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